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"Know what you want and how to get it" Procurement and Work Plan

Posted by Zoumana Bamba Thursday, September 10, 2009

Day 2 – Tuesday 8 September

Procurement and the AWPB were the dominating topics of the day.

Perin Saint Ange presented the AWPB, the 5th key moment to organize beforehand for implementation, which
- serves as an instrument for integrating management priorities into implementation, forecasting procurement requirements and facilitating the mobilisations for staff and resources when needed
- is a tool to control costs, review and assess performance and achievement of targets at the end of the year.

In this regard, it was also emphasized that in order for implementation schedules to be realistic and achievable, they should be set based on experience from previous years – not on wishful thinking. Formal and content requirements of the AWPB were presented and illustrated through practical examples, and participants’ contributions.

Mr. Saint Ange also took the opportunity to stress the importance of sensitizing local governments and authorities to participate fully in the programme, also in the context of counterpart funding.

Guest speaker and Project Coordinator Mr. Famara Badji shared his experience with participatory AWPB in the Gambia Lowland Development Project.

The subject of procurement was introduced by Mr. Samson Idahosa who delivered two dynamic first lessons. During these interactive sessions, which included two complex case studies, participants worked in groups and shared their views and experiences in open discussions, jointly ‘bringing complexity to simplicity’.

Guest speaker Omar Gaye (”know what you want and how to get it”) complemented today’s procurement session by sharing examples of good practices in procurement.

Mr. Coumba Fall closed the day with a presentation on knowledge management as a tool to
-capture good practices and learn from mistakes
- identify and promulgate innovations
- connect people and develop capacity.

Mrs. Fall emphasized particularly that while the challenge was on project management to establish an open culture of knowledge sharing in the project, it was an issue that affects every member of the project team to integrate knowledge management in their daily work and ‘live it’.